Office of Student Affairs Administrative Assistant

at Sullivan University System

Louisville, KY

Posted on Sep. 14, 2016

Full Time

Are you looking for the chance to learn, grow, and make a contribution to the community? If so, you’ll want to join an organization that is truly committed to making a difference. The Sullivan University System offers post-secondary educational opportunities in a variety of disciplines through its many campuses to prepare students for employment in high-need career fields. At The Sullivan University System, you’ll find a host of career opportunities, an environment that values creativity, a work experience that is both challenging and rewarding, and an organization that values people.

We offer a generous benefits package, a competitive salary, comprehensive training, tuition reimbursement and a professional work environment.

The Sullivan University System has been named one of the Best Places to Work for three years in a row, because we truly believe you don’t need to choose between making a living and making a difference.

We are currently looking for a full-time Administrative Assistant for the College of Pharmacy’s Office of Student Affairs. The Administrative Assistant will report to the Associate Dean of Student Affairs and the Director of Student Affairs and shall coordinate, support and manage the logistical aspects of the Office of Student Affairs, to include College of Pharmacy Admissions.

Responsibilities of the position include:
Serving as receptionist for the Offices of the Dean and Student Affairs to include answering phone calls, handling mail, etc.
Scheduling appointments and interviews
Assisting in admission activities as directed
Assisting in transcript evaluation, class scheduling, assisting with student issues when possible
Processing information into and maintaining student files and electronic student records
Coordinating student activities and other matters with the Office of the Dean, Office of Student Affairs, and the Faculty
Preparing travel arrangements for the Associate Dean of Student Affairs, Director of Student Affairs, and Admissions Services Coordinator to include airline and hotel reservations and preparation of expense reports related to travel for College of Pharmacy activities
Event Planning for the Office of Student Affairs and for College-wide events as requested
Working with other College of Pharmacy Administrative Assistants to ensure coordination of day-to-day activities and special event coverage
Acting as recording secretary for committee meetings as needed to include preparation of agenda and typing and distribution of meeting minutes

Requirements of the position include:
Associate Degree
Maintain highest level of confidentiality.
Strong communication skills.
Ability to work with entire College of Pharmacy administrators, faculty and staff
Ability to type 50 wpm
Familiarity with Microsoft Word and Excel. Knowledge and experience with Access and Powerpoint will be a plus.
Familiarity with CampusVue, Velocify, PharmCAS, and other relevant databases and a desire and capability to learn quickly will be a plus.
Have familiarity with photocopier and fax machines.
Must be able to create and maintain an accurate filing system.
Must be able to sit or stand for long periods.

The Sullivan University System is an Equal Opportunity Employer.

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