Executive Assistant

at Terumo BCT

Denver, CO

Posted on Sep. 7, 2016

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Under minimal supervision, the Executive Assistant provides project and executive support, making decisions and or commitments without prior approval on matters that are non-routine and may be highly confidential in nature. This role will support the Regulatory Affairs Department, reporting to the VP of Global Regulatory Affairs.
The Executive Administrative Assistant will also perform duties related to securing legalized certificates, assisting with finalizing regulatory submissions such as copying, making e copies and sending, administration of programs such as the Standards Control process. Also included is the responsibility for maintaining the Country Exclusions database and preparing State Drug Licensing.
ESSENTIAL DUTIES

* Participates in, coordinates, and leads projects of a specialized and complex nature involving analytical thinking and judgment.
* Takes initiative to report on project status by anticipating and alerting manager and internal customers of potential project difficulties.
* Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
* Professionally and confidentially handles both routine and non-routine requests for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the manager or others for dispositions.
* Establish priorities and manage a diverse workload.
* Executes administrative support functions including general receptionist duties, phone calls, greeting visitors, mail, filing, typing, expense reporting and projects.
* Coordinates travel, educational workshops, and other meetings by establishing meeting locations and coordinating appropriate arrangements.
* Establishes, implements, and maintains procedures and systems for processing work, administrative tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, and agendas.
* Establishes, revises, and maintains office-filing systems that require knowledge of department operations and discretion in determining the proper place for filing documents.

OTHER DUTIES AND RESPONSIBILITIES

* May lead cross-functional meetings.
* Orders business supplies (e.g., business cards and response envelopes) as necessary.

MINIMUM QUALIFICATION REQUIREMENTS
EDUCATION
Bachelor's degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.
EXPERIENCE

* Minimum 5 years experience.
* Experience working in a global environment.

SKILLS

* Extensive knowledge of English, spelling, and mathematical principles.
* Requires the ability to handle constant interruptions.
* Resourcefulness and the abilities to problem solve and make decisions independently.
* Organizational skills and demonstrated attention to detail.
* Ability to work independently with minimal supervision.
* Ability to define problems collects data, establish facts, and draw valid conclusions.
* Ability to successfully undertake multiple assignments simultaneously.
* Ability to develop programmatic visions and develop plans to implement those visions.
* Knowledge and use of relevant PC software applications and skills to use them effectively.
* Demonstrated ability to communicate effectively both verbally and in writing.

-Or-
An equivalent competency level acquired through a variation of these qualifications may be considered.
PHYSICAL REQUIREMENTS
Typical Office Environment requirements include: reading, speaking, hearing, close vision, walking, bending, sitting, and occasional lifting up to 20 pounds.
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
We are proud to be an Equal Opportunity Affirmative Action Employer. All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.
We maintain a drug-free workplace and perform pre-employment substance abuse testing and background verification checks. As of January 1, 2017 the Terumo BCT Lakewood, Colorado location will be a tobacco-free workplace.