Accountant I

at Roy Maas Youth Alternatives

San Antonio, TX

Posted on Oct. 7, 2016

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ACCOUNTANT I

EDUCATION: Bachelor’s degree in business administration, finance, or accounting required.
EXPERIENCE: Must have a working knowledge and understanding of all generally accepted bookkeeping and financial related practices and related computer software programs to include MS Office and QuickBooks for Non-Profits.

The Accountant I serve all the programs of RMYA . The primary function of the Accountant I is responsible for handling the fundamental aspects of RMYA’s financial recordkeeping, including recording financial transactions, managing payroll and benefits, and reconciling bank statements duties according to established policies and procedures to ensure accuracy and efficiency of operations. Maintain contact with employees and clients and observe confidentiality of client and agency matters.

QUALIFICATIONS

1. Ability to manage multiple projects and priorities and meet challenging and changing deadlines.
2. Refined professional writing and communication skills.
3. Proficient with MS Office and QuickBooks.
4. Solid understanding of basic accounting principles, fair credit practices and collection regulations.
5. Proven ability to calculate post and manage accounting figures and financial records.
6. Hands-on experience in operating spreadsheets and accounting software.
7. Attention to detail with accuracy and deadline-oriented
8. Time management and organizational skills.
9. Ability to work collaboratively with other staff members, service providers, and other professionals.
10. Ensure RMYA’s strategic vision, mission, and core values are implemented and achieved through its programs and services.
11. Ability to work independently and as a member of multiple teams.
12. Available to work flexible hours including evenings, weekends, and schedule on-call shifts.
13. Successful clearance of a criminal background check, including fingerprinting and drug testing.
14. Valid Texas driver’s license or ability to obtain within 30 days of hire. Must have acceptable driving record.

RESPONSIBILITIES
1. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
2. Generate monthly, quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity.
3. Comply with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
4. Documents financial transactions by entering account information.
5. Maintains financial security by following internal controls.
6. Assist with budget preparation for agency/grants.
7. Prepare monthly billing for contracting agencies.
8. Assist in preparing state and governmental reports as well as assist with year-end financial audit.
9. Prepare cost reports.
10. Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
11. Contribute to team effort by accomplishing related results as needed.
12. Guarantee precision of company payroll by reviewing departmental pay authorizations and validating reductions from wages.
13. Handle the settlement of salaries and wages through the accounts structure and develop periodic payroll reports for the labor department and other organizations.
14. Evaluate payrolls for conformity with organization’s budget, staff wages and policies, withholding regulations such as internal revenue service policies for withholding and reporting, as well as record keeping assessments.
15. Supervise a wide variety of payroll information and data entry (e.g. direct deposits, pre-notes, W-4s, leave balances, salary, levies, garnishments, investments, voluntary and involuntary contributions, overtime, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
16. Resolve discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, new hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records
and employee payments.
17. Respond to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.
18. Review payroll and a variety of insurance-related information (e.g. payroll reports, FMLA, requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.
19. Carry out necessary payroll tax payments, as well as filing payroll tax.
20. Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted
21. Post payments by recording cash, checks, and credit card transactions and entering them into the general ledger and QuickBooks.
22. Collect and verify receipts with invoices and statements.
23. Code bills for approval.
24. Send insurance packets to eligible employees.
25. Send new enrollments/terminations to health insurance broker.
26. Prepare monthly Retirement Plan bill for upload and payment.
27. Prepare insurance paperwork needed for procurement.
28. Maintain new 403(b) Retirement Plan enrollments and terminations.
29. Serve as liaison to the auditor.
30. Reconcile resident funds.
31. Reconcile Results Plus to general ledger.
32. Review general ledger prior to month-end close.
33. Maintain professional and ethical standards as prescribed by RMYA.
34. Maintain necessary certifications and training hours needed to full fill job responsibilities.
35. Represent RMYA in a professional manner at approved events in the community.